Please Note: Overnight Hours refer to Tasks which start on one date and end on another, e.g. a Task that starts at 23.00 on Tuesday, and ends at 01.00 on Wednesday.

Shadow Hours refer to hours worked by the Carer where the user has selected Shadow Hours in the Client Scheduling Wizard, while Extra Hours are hours worked by the Care where the user has selected Extra Hours in the Scheduling Wizard. 

Search Parameters

Definition

Group

Allows you to search by Group

Carer

Allows you to search by Carer

Date From

Allows you to define the start date of the search period 

Date To

Allows you to define the end date of the search period 

Columns In Report

Data Displayed

Office

Name of the Office

Carer

Name of the Carer if selected (if left at default, this will appear as All)

Date From

Start date for the Report

Date To

End date for the Report

Carer ID

Carer’s ID Number

Payroll Number

Carer’s Payroll Number

Name

Carer’s full Name

Overnight Hours

Number of hours Confirmed for the Carer where these hours are considered Overnight Hours (within the defined search period)

Saturday Hours

Number of hours Confirmed for the Carer on a Saturday within the defined search period

Sunday Hours

Number of hours Confirmed for the Carer on a Sunday within the defined search period

Bank Holiday Worked Hours

Number of hours Confirmed for the Carer on a Bank Holiday within the defined search period

Bank Holiday Hours

Any hours the Carer is entitled if they qualify for a bank holiday bonus, regardless if they have worked or not worked on the holiday date. To qualify for these hours the Carer must have worked more than 40 hours in the past 5 weeks prior to the holiday date. To calculate the holiday hours entitled the system finds the average hours the carer works in a day over the past thirteen weeks prior to the bank holiday. (Based on Completed and Confirmed Scheduled Hours).

Any Hours that occur Overnight, but fall on a Bank Holiday appear in the Bank Holiday Hour’s column as opposed to the Overnight Hours column.

Annual Leave Hours

Number of Annual Leave Hours the Carer took during the specified period where the Leave Type selected is “Holidays”. When a Leave record spans over two Payroll periods the Leave is apportioned on the report as follows:

§  The start date of the Leave to the end date of the first payroll run

§  Then from the start date of the next payroll run to the end date of the leave

Regular Hours (Mon - Fri)

Number of hours Confirmed for the Carer Monday – Friday within the defined search period

Shadowing Hours

Number of Shadowing hours Confirmed for the Carer during the defined search period

Extra Hours

Number of Extra Hours Confirmed for the Carer within the defined search period

Adjustment Plus

This column will be populated in the event that a Task worked by the Carer was paid to a different Carer, in error, in a previous Payroll Run.

Once the task is Reversed in the Payroll Payment screen, the adjusted figure will be included in this payroll run for the correct Carer.

Refer to Reversing a Payment section of this document for full details on how this can done.

Adjustment Minus

This column will be populated in the event that this Carer was paid for a Task that they didn’t actually work. It was paid to this the Carer in error, in a previous Payroll Run.

Once the task is Reversed in the Payroll Payment screen it, the adjusted figure (amount paid in error) will appear in this column, indicating that this amount should be subtracted from the overall Wage amount for this Carer.

Refer to Reversing a Payment section of this document for full details on how this can done.

Total Hours

Overall total number of hours for each Carer within the defined search period

Grand Total

Total of all columns outlined in the Report